Minutes of Regular Commissioner’s Meeting – June 20, 2017

This post was written by cbiggs on December 8, 2017
Posted Under: Commissioner's Meetings

Commissioner McLeod established that a quorum was present and called the meeting to order at 16:00. The meeting was held at Station 1, located at 26109 Ridge Avenue, Ocean Park, WA 98640.  Attendance at the meeting included:

Commissioner Greg McLeod
Commissioner Fred Hill
Commissioner Tom Downer
Fire Chief Jacob Brundage
Assistant Chief Mike Karvia
Assistant Chief Brad Weatherby
Captain/PM Matt Beaulaurier
Firefighter/PM Jeff Archer
Firefighter/PM Michael Weatherby
Firefighter/EMT Nick Hansen
Firefighter/EMT Agnes Waliser
Volunteer Firefighter Kerry Jones
Pub Ed Coordinator Lani Karvia
District Secretary Jamie Meling

 

Presentations and Special Events: Promotional Ceremony for Captain Beaulaurier

Firefighter Beaulaurier was promoted to Shift Captain. Chief Brundage pinned his badge, and wife Niccole pinned his bugles. Captain Beaulaurier’s parents, Scott and Patti Beaulaurier, were also in attendance.

The meeting recessed at 16:02 for the Promotional Ceremony Party.

The meeting resumed at 16:25.

 

Commissioner McLeod called for a two minute Executive Session at 16:25 for Pension and Relief Board meeting. Regular session resumed at 16:26.

 

Consent Agenda

  1. Minutes of the Special Commissioners Meeting held on April 27th, 2017
  2. Minutes of Regular Commissioners Meeting held on May 16th, 2017
  3. May 25th, 2017 4th Week Expenses for a total of $4,328.63
  4. June 20th, 2017 Accounts Payable expenses for a total of $99,745.81, not including Jack’s Country Store
  5. June 20th, 2017 Payroll expenses for a total of $182,365.21

Commissioner Downer made a motion to approve the consent agenda, seconded by Commissioner Hill. Motion carried.

 

Jack’s Country Store

  1. June 20th, 2017 expenses for a total of $98.97

Commissioner McLeod made a motion to approve the expenses for Jack’s Country Store, seconded by Commissioner Hill. Commissioner Downer abstained. Motion carried.

 

Guests and Public Comments: None

 

Secretary’s Report: (Report Attached.)

  1. BIAS Treasurer’s Report
  2. Monthly Budget Position Report, May 2017
  3. 2017 Cash Flow Statement
  4. 2017 Cash Flow Projection
  5. Systems Design Collection Statistics

 

Calendar Items and Upcoming Events

  1. July 18th, 2017 – Regular Commissioner’s Meeting, Station 21-1, 4:00 p.m.
  2. July 4th, 2017 – 4th of July Parade, Ocean Park, 1:00 p.m.
  3. July 8th, 2017 – Christmas in July Party, Station 21-1, 11:30-3:30 p.m.

 

Correspondence: None

 

Old Business:  None

 

New Business:

  1.   Karvia Updated Employment Contract: Needs Approval

Commissioner Hill made a motion to approve L. Karvia Updated Employment Contract, seconded by Commissioner McLeod. Motion carried.

 

  1. Addendum to Employment Contract – Brundage: Needs Approval

Commissioner Hill made a motion to approve Addendum to Employment Contract – Brundage, seconded by Commissioner McLeod. Motion carried.

 

  1. Addendum to Employment Contract – Karvia: Needs Approval

Commissioner Hill made a motion to approve Addendum to Employment Contract – Karvia, seconded by Commissioner McLeod. Motion carried.

 

  1. Addendum to Employment Contract – J. Weatherby: Needs Approval

Commissioner Hill made a motion to approve Addendum to Employment Contract – J. Weatherby, seconded by Commissioner McLeod. Motion carried.

  1. Memorandum of Understanding between PCFD#1 and IAFF Local #3999 – Work Schedule and Wages: Needs Approval

Chief Brundage explained that there has been discussion between the District and the Union, and the current 40 day work cycle will not work according to FLSA regulations. A 27 day cycle will work. Each Union Member will have 1 Kelly Day in each cycle. The work week will be changed from 52 hours a week to 50 hours a week. The monthly salary will stay the same, but the hourly rate slightly increases. The Union has agreed to not receiving any more Personal Days in 2018. They have also agreed to no raise in 2018. In order to make this new schedule work, it will require the hiring of an extra Kelly Day Firefighter/PM.

Commissioner Hill made a motion to approve the Memorandum of Understanding between PCFD#1 and IAFF Local #3999 – Work Schedule and Wages, seconded by Commissioner Downer. Motion carried.

Commissioner Hill made a motion to approve the hiring of another Firefighter/PM, seconded by Commissioner Downer. Motion carried.

 

  1. MossyTech IT Managed Services Proposal: Needs Approval

District Secretary Meling explained that we have not yet received the updated quote from MossyTech. We only have the expired one of roughly $11,000. This includes a $9,200 server and an approximately $1,800 monthly reoccurring maintenance fee.

The MossyTech IT Managed Services Proposal is tabled until the July 18th, 2017 meeting.

 

  1. Emergency Medical Responder Class Proposal: Needs Approval

Assistant Chief Weatherby explained that if we hold an EMR class this fall, all of our first responders will hold a first responder certification. Half of our support volunteers will as well. The EMS Council will reimburse all but approximately $50 of the cost of the course.

Commissioner Hill made a motion to approve the Emergency Medical Responder Class Proposal, seconded by Commissioner Downer. Motion carried.

 

District Chief’s Report: (Report Attached)

  1. AC Karvia Report – AC Karvia has finished up teaching at Clatsop Community College. He had a total of 12 students who successfully completed the course.
  2. AC Weatherby’s Report – None
  3. Pub Ed Coordinator Karvia’s report – See attached report

 

Commissioner’s Reports

  1. Tom Downer – Commissioner Downer requested that we add the discussion of retiring our debt obligations to the next meeting agenda now that we know the costs of the Station 1repairs.
  2. Fred Hill – None
  3. Greg McLeod – Commissioner McLeod stated that he is opposed to user agencies using the fund balance to reduce their dispatch fees rather than using them for an improved 911 Center and a rainy day fund. July 6th is the next scheduled budget meeting. Commissioner McLeod is planning a personal meeting with Tim Martindale to discuss the budget further. Commissioner McLeod stated that he would like direction from the Board on how they would like the funds to be used.

Commissioner Hill informed that he would like to force the issue of relocating the 911 Center.
Commissioner Downer suggested that this is an opportunity to measure what is needed in the PACCOM budget and that Commissioner McLeod should insist upon budget management fundamentals.

 

Personnel Information:  None

 

Good of the Order: None

 

Executive Session: None

Commissioner McLeod made a motion to adjourn the meeting at 17:25, seconded by Commissioner Hill. Motion carried.

 

GREGORY D. McLEOD, Commissioner
THOMAS L. DOWNER, Commissioner
FRED H. HILL, Commissioner

Attest:
JAMIE MELING, District Secretar

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