Minutes of Regular Commissioner’s Meeting – March 20, 2018

This post was written by cbiggs on September 28, 2018
Posted Under: Commissioner's Meetings

Commissioner Hill established that a quorum was present and called the meeting to order at 16:00. The meeting was held at Station 1, located at 26109 Ridge Avenue, Ocean Park, WA 98640.  Attendance at the meeting included:

Commissioner Fred Hill

Commissioner Tom Downer

Commissioner Dennis Long

Fire Chief Jacob Brundage

Assistant Chief Mike Karvia

Assistant Chief Brad Weatherby

Captain/Paramedic Matt Beaulaurier

Firefighter/Paramedic Derek Daugherty

Firefighter/EMT Matt Keefer

Volunteer Firefighter Alex Davis

Pub Ed Coordinator Lani Karvia

District Secretary Jamie Meling


Commissioner Hill called for a one minute Executive Session at 16:01 for Pension and Relief Board meeting. Regular session resumed at 16:02.


Consent Agenda

  1. Minutes of Regular Commissioners Meeting held on February 20th, 2018
  2. February 27th, 2018 4th Week Expenses for a total of $7,725.38
  3. March 20th, 2018 Accounts Payable expenses for a total of $228,591.36, not including Jack’s Country Store
    1. Accounts Payable: $28,646.30
    2. Payroll: $199,945.06


Commissioner Downer made a motion to approve the consent agenda as presented, seconded by Commissioner Long. Motion carried.


Jack’s Country Store

  1. March 20th, 2018 expenses for a total of $236.51


Commissioner Hill made a motion to approve the expenses for Jack’s Country Store, seconded by Commissioner Long. Commissioner Downer abstained. Motion carried.


Guests and Public Comments: None


Presentations and Special Events: None


Secretary’s Report: (Report Attached)

  1. BIAS Treasurer’s Report
  2. Monthly Budget Position Report, February 2018
  3. 2017 Cash Flow Statement
  4. 2017 Cash Flow Projection
  5. Systems Design Collection Statistics


Calendar Items and Upcoming Events

  1. April 7th, 2018 – Saturday Seminar, Ocean Shores
  2. April 17th, 2018 – Regular Commissioner’s Meeting, Station 21-1, 4:00 p.m.


Commissioner Downer informed that he will be absent from the next meeting and asked to be excused.


Correspondence: None


Old Business:

  1. Station 21-2 Roof Project

AC Weatherby informed that he had received bids for a metal roof with warranty at Station 21-2. There is about a $960 cost difference between the two. The bid from Dr. Roof was $28,590.06 plus tax. The bid from DPR was $29,530.80 plus tax. AC Weatherby stated that the architectural shingle product warranty is the same warranty as the metal roof bid – 50 years. The metal roof would be roughly $33,000 and the shingle roof would be $20,000.

Commissioner Long asked if there was anything that we have to keep up on in order for the warranty to be valid.

AC Weatherby stated that he did not know the answer.

Commissioner Downer asked AC Weatherby for his recommendation.

AC Weatherby stated that he personally prefers architectural shingle roofs. It is also less slippery for firefighters.

Commissioner Downer stated that AC Weatherby affirmed the option he was leaning toward.


Commissioner Long made a motion to approve Dr. Roof’s architectural shingle roof without extended warranty, seconded by Commissioner Downer. Motion carried.


  1. Ecological Land Services Letter of Support

AC Weatherby informed that he had spoken to Jay Personious at the Port of Peninsula and asked if signing this letter would affect their business. Personious said that it would have no impact on the Port’s business. Francis from Ecological Land Services currently has this letter signed from the County commissioners and the City of Long Beach. He was hoping for support from us as well.

Chief Brundage stated that he has a concern with signing this letter. The District has never had any dealings with the Army Corps of Engineers. It would be a credibility issue to sign this letter that says we have had difficult dealings with the Corps.

Commissioner Hill stated that we should say we are not interested.


  1. GEMT Update

AC Weatherby informed that our meeting scheduled for 3/16 was postponed. The number of managed care transports still needs to be obtained. The deadline for the FY2017 has been pushed from 3/31 to 4/30.


New Business: None


District Chief’s Report: (Report Attached)

  1. AC Karvia Report – Report attached
  2. AC Weatherby’s Report – The AEDs that were approved last weekend have arrived and are in service on the engines. The Mass Casualty Incident plan is currently being worked on. It will be time to start the 2nd part of the drainage project at Station 21-1 soon. When the project is completed, 80-90% of the storm water will be managed.
  3. Pub Ed Coordinator Karvia’s report – See attached report


PACCOM Admin Board Position:

Commissioner Downer asked Chief Brundage if he would be the most knowledgeable candidate to be on this board.

Chief Brundage explained that the only other non-elected member is David Glasson; however, Mayor Phillips attends meetings when there are important topics to vote on. Chief Brundage stated that he thinks it would be ok to appoint a non-elected official.

Commissioner Long inquired what skill set this position takes.

Chief Brundage stated that one would need a good working knowledge of budgets.

Commissioner Long stated that he would be willing to represent the District on this board.


Commissioner Hill made a motion to appoint Commissioner Long to the PACCOM Admin Board as a representative for Pacific County Fire District #1, seconded by Commissioner Downer. Commissioner Long abstained. Motion carried.


Commissioner’s Reports

  1. Tom Downer – None
  2. Fred Hill – None
  3. Dennis Long – None


Personnel Information:  None


Good of the Order: AC Karvia informed that the backflow device has been installed and was approved by North Beach Water for use. It was used today for the first time. We will be looking at getting one for Station 21-2 next.


Executive Session: None


Meeting adjourned at 16:32.



FRED H. HILL, Commissioner
THOMAS L. DOWNER, Commissioner
DENNIS A. LONG, Commissioner
Attest: JAMIE MELING, District Secretary

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