Minutes of Regular Commissioner’s Meeting – May 15, 2018

Commissioner Hill established that a quorum was present and called the meeting to order at 16:00. The meeting was held at Station 1, located at 26109 Ridge Avenue, Ocean Park, WA 98640.  Attendance at the meeting included:

Commissioner Fred Hill

Commissioner Tom Downer

Commissioner Dennis Long

Fire Chief Jacob Brundage

Assistant Chief Mike Karvia

Assistant Chief Brad Weatherby

Firefighter/Paramedic Jeff Archer

Volunteer Firefighter Kerry Jones

Volunteer FF/EMT Grant Lehman

Volunteer Firefighter Harley Wait

Pub Ed Coordinator Lani Karvia

District Secretary Jamie Meling


Commissioner Hill called for an Executive Session at 16:01 for Pension and Relief Board meeting. Regular session resumed at 16:01.


Consent Agenda

  1. Minutes of Regular Commissioners Meeting held on April 17th, 2018
  2. April 25th, 2018 4th Week Expenses for a total of $8,195.07
  3. May 15th, 2018 Accounts Payable expenses for a total of $222,284.06, not including Jack’s Country Store
    1. Accounts Payable: $28,495.65
    2. Payroll: $193,788.41

Commissioner Long made a motion to approve the consent agenda as presented, seconded by Commissioner Downer. Motion carried.


Jack’s Country Store

  1. May 15th, 2018 expenses for a total of $250.31

Commissioner Hill made a motion to approve the expenses for Jack’s Country Store, seconded by Commissioner Long. Commissioner Downer abstained. Motion carried.


Guests and Public Comments: None


Presentations and Special Events: Captain Promotion

Harley Wait was promoted to Volunteer Captain of the Support Division. Chief Brundage pinned his badge, and wife Shawna pinned his bugles. Captain Wait’s father, Harvey Wait, was also in attendance.


Grant Lehman was promoted to Volunteer Captain. Chief Brundage pinned his badge, and girlfriend Brittney McKenna pinned his bugles.


Secretary’s Report: (Report Attached)

  1. BIAS Treasurer’s Report
  2. Monthly Budget Position Report, April 2018
  3. 2017 Cash Flow Statement
  4. 2017 Cash Flow Projection
  5. Systems Design Collection Statistics


Calendar Items and Upcoming Events

  1. May 15th, 2018 – Regular Commissioner’s Meeting, Station 21-1, 4:00 p.m.


Correspondence: None


Old Business:

  1. GEMT

AC Weatherby explained that we had our final meeting with PCG regarding the GEMT Cost Report. The report has been submitted to the state. With a conservative estimate, it looks like we should gain around $60,000 through the program. We will owe $20,000 to PCG plus the portion which will be taken out by the State. He informed that he and DS Meling would be able to duplicate the Cost Reports for future years, and they both feel comfortable moving forward. There is one report that we would need to pay Emergency Reporting roughly $500 to build to help with the reporting process. It was worth paying PCG this first time for the lesson in how to replicate future years.


New Business:

  1. Archives Grant Shelving Quotes


DS Meling explained that after getting updated quotes, we are now being charged shipping for the shelving. The cost of steel has also gone up, but the company is willing to honor that original price. The shipping cost will be roughly $1,000.

Commissioner Hill stated that even though the District now has a cost, we still are able to get 90% of the shelving units paid for.


Commissioner Long made a motion to order the shelving and have the District pay for the freight, seconded by Commissioner Downer. Motion carried.


  1. Silver Star Telecom Phone/Internet Quotes

DS Meling explained that we had received quotes from Silver Star Telecom to switch our internet and phones over to fiber. We tried to get quotes from Charter. They only gave us an amount for Station 21-2 if we are in their service area. They never responded back after two months of communication. DS Meling explained that we would be paying more per month, approximately $100 plus taxes if we switched to Silver Star Telecom. Benefits of fiber internet and phones would include reliability and guaranteed speeds.

Commissioner Long made a motion to switch to Silver Star Telecom fiber service, seconded by Commissioner Downer.

Discussion ensued.

Chief Brundage asked the Board if they wanted us to shop other fiber companies.

Commissioner Downer asked if it was necessary to leave a landline in place as a backup.

Chief Brundage explained that Silver Star suggested leaving our fax line in through CenturyLink. This line could be a backup phone line as well.

Chief Brundage asked if there were any more questions or if the Board wanted to move forward.

Commissioner Downer stated that he has no problem moving forward.

Commissioner Long stated that it sounds like a more reliable option.

Motion carried.


  1. Resolution 2018-06 – Surplus Equipment

Commissioner Downer made a motion to adopt Resolution 2018-06 – Surplus Equipment, seconded by Commissioner Long. Motion carried.


District Chief’s Report: (Report Attached)

  1. AC Karvia Report – AC Karvia reported that the Firefighter Academy is in its homestretch. They will be practicing this week, and the final is on Saturday. The graduation is at the Peninsula Senior Center on May 31st at 6:00 p.m.
  2. AC Weatherby’s Report – AC Weatherby reported that Dr. Roof going to be loading the materials on the roof of Station 21-2, and hopefully starting that project this week.
  3. Pub Ed Coordinator Karvia’s report – See attached report


Commissioner’s Reports

  1. Tom Downer – None
  2. Fred Hill – None
  3. Dennis Long – Commissioner Long reported that he attended the PACCOM Admin Board meeting in South Bend. They walked through the new facility, which should be occupied around the 1st of June. The main point of discussion was the concerns regarding radios/cell phone dead spots. If the communication devices aren’t functioning, the risk goes up. Right now the Board is researching options. Commissioner Long invited any input that District members might have.


Personnel Information:  None


Good of the Order: Chief Brundage informed that everyone has been very busy.

Executive Session: Commissioner Hill called for an Executive Session lasting 15 minutes for personnel at 16:40. Fire Chief Brundage was in attendance. No decisions were made. Regular session resumed at 17:11.


Meeting adjourned at 17:11.


FRED H. HILL, Commissioner
THOMAS L. DOWNER, Commissioner
DENNIS A. LONG, Commissioner
JAMIE MELING, District Secretary

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