Regular Meeting – August 16, 2016

This post was written by cbiggs on September 28, 2016
Posted Under: Commissioner's Meetings

Commissioner McLeod established that a quorum was present and called the meeting to order at 16:00. The meeting was held at Station 1, located at 26109 Ridge Avenue, Ocean Park, WA 98640.  Attendance at the meeting included:

Commissioner Greg McLeod, Commissioner Tom Downer, Commissioner Fred Hill, Fire Chief Jacob Brundage, Assistant Chief Mike Karvia, Assistant Chief Brad Weatherby, Firefighter/EMT Nick Haldeman, Firefighter/PM Kyle Harrington, Pub Ed Coordinator Connie Biggs, Volunteer Firefighter Kerry Jones, District Secretary Jamie Meling

Consent Agenda

  1. Minutes of Regular Commissioners Meeting held on July 19th, 2016
  2. July 25th, 2016 4th Week Expenses, for a total of $3,775.30
  3. July 30th, 2016 Special Payroll Expenses for a total of $710.49
  4. August 16th, 2016 Expenses for a total of $243,085.89, not including Jack’s Country Store expenses
    1. Accounts Payable: $68,523.00
    2. Payroll: $174,562.89

Commissioner Hill made a motion to approve the consent agenda, seconded by Commissioner Downer. Motion carried.

Commissioner McLeod called for an Executive Session at 16:00 for Pension and Relief Board meeting. Regular session resumed at 16:01.

Jack’s Country Store

  1. August 16th, 2016 Expenses for a total of $108.17: Needs Approval

Commissioner Hill made a motion to approve the Jack’s Country Store expenses in the amount of $108.17, seconded by Commissioner McLeod. Commissioner Downer abstained. Motion carried.

Guests and Public Comments: None

Presentations and Special Events – None

Secretary’s Report: (Report Attached.)

  1. BIAS Treasurer’s Report
  2. Monthly Budget Position Report, July 2016
  3. 2016 Cash Flow Statement
  4. 2016 Cash Flow Projection
  5. Systems Design Collection Statistics

Calendar Items and Upcoming Events

  1. August 19th, 2016 – Pack to School, Peninsula Baptist Church, 1:00-7:00 p.m.
  2. September 20th, 2016 Regular Commissioner’s Meeting, 4:00 p.m.

Correspondence: None

Old Business:

  1. Revised Fire Protection Contract between Pacific County Fire District No. 1 and North Beach Water District: Needs Approval

Chief Brundage explained that on Page 2, Section 4 of the contract, language has been changed by the North Beach Board of Commissioners. Proposed revised contract states the Fire Chief and the Water District’s General Manager will choose the location of the new hydrant, rather than the Fire Chief having sole discretion.

Commissioner Downer made a motion to reject the revised Fire Protection Contract between Pacific County Fire District No. 1 and North Beach Water District, seconded by Commissioner Hill. Motion carried.

New Business:

  1. 2015 Annual Report
  2. 2015 Management Excellence Award Application and Essay
  3. Revised Policy 1208 – Establishing Professional Standards for Interns: Needs Approval

Chief Karvia explained that the policy has only been changed to simplify and eliminate outdated information.

Commissioner Hill made a motion to approve Revised Policy 1208 – Establishing Professional Standards for Interns, seconded by Commissioner Downer. Motion carried.

  1. Cost Proposal and Agreement for professional Service Provided by Ecological Land Services, Inc.: Needs Approval

Chief Weatherby explained that our previous delineation plan for this property is five years old. The delineation of the property is expected to change now that it has been cleared. The cost of the updated plan should not exceed $7,700.

Commissioner Hill made a motion to approve the Cost Proposal and Agreement for Professional Service Provided by Ecological Land Services, Inc., seconded by Commissioner Downer. Motion carried.

District Chief’s Report: (Report Attached)

  1. AC Karvia Report – None
  2. AC Weatherby’s Report – Chief Weatherby reported that he has been in the process of setting the District up in WEMSIS, the program which will upload our charting data so it can be compared to the state average. This can be used to show what the District’s strengths are compared to other fire districts. The Board questioned who has access to the data. The Board also had concerns that the data could be used against us. Chief Weatherby will be looking into the accessibility of the data.

Commissioner’s Reports

  1. Tom Downer – None
  2. Fred Hill – None
  3. Greg McLeod – None

Personnel Information:  None

Good of the Order:

Chief Brundage stated that a fall patient was grateful for the response from Firefighter Allsup, Captain DeConto and Chief Weatherby. The patient’s doctor said that due to their response and care, he is able to walk again after breaking his neck.

Volunteer Firefighter Jones informed that both Associations have supported paramedic scholarships. Both of the candidates have passed and have been hired by Fire District #1. Firefighter/PM M. Weatherby has completed the payment program, and Firefighter/PM Bardonski is on track to complete payments.

Executive Session: None

Meeting adjourned at 16:43 by Commissioner McLeod.

GREGORY D. McLEOD, Commissioner

THOMAS L. DOWNER, Commissioner

FRED H. HILL, Commissioner

Attest:

JAMIE MELING, District Secretary

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