Regular Meeting Minutes – December 15, 2009

Chairman Greg McLeod established that a quorum was present and called the meeting to order at 1802. The meeting was held at Station 21-1, located at 26109 Ridge Avenue, Ocean Park.

 Attendance:

• Commissioner Greg McLeod
• Commissioner Fred Hill
• Commissioner Tom Downer
• Fire Chief Jacob Brundage
• Division Chief David Hood
• Division Chief Mike Karvia
• District Secretary Stan Sonntag
• FF/PM Jeff Archer
• Office Manager, Cheri Jones

 Chairman McLeod called for an executive session at 18:03 for the Pension and Relief monthly meeting. Regular session resumed at 18:05.

Consent Agenda

1. Minutes of Regular Commissioner’s Meeting held on November 17, 2009.

Voucher Approval, District Bills in the amount of $160,409.94.

Motion by Commissioner Hill to approve the Consent Agenda. Second by Commissioner Downer. Motion carried.

 Guests and Public Comments: None

Presentations and Special Events:

Firefighter/Paramedic Mike DeConto made a presentation to the Board on the Peer Fitness Training that he recently attended. The Union and Fire District 1 jointly funded this training opportunity. Mike will be working to establish individual fitness programs using all elements of a wellness program, i.e., behavioral, medical screenings, fitness evaluations/assessments, physical fitness, and nutrition.

Secretary’s Report

1. Financial Summary of Cash Receipts and Disbursements – November 2009 – It was noted that the District’s cash position is good at this time. November’s second batch of vouchers was prepared on November 24, 2009 in the amount of $7,907.65. There were no questions.
2. Monthly Budget Report, December 2009 – There were no questions.
3.  Systems Design Report, October 2009 – No questions or comments from the Board.

 Calendar Items and Upcoming Events

1. Legislative Day, January 20, 2009 – No one available to attend.

Correspondence

1. Letter to Kendall Biggs, President, PCFD1 Firefighters Association regarding donations. There were no questions.

Unfinished Business

1. Items pulled from the consent agenda. None.
2. Website / Newsletter –Chief Brundage reported that Connie has been working with Beachdog on a redesign of the District’s website. Once the final design is agreed upon, Connie will be able to make changes, additions, and deletions. This will make the website more current and up-to-date.

New Business

 1. Resolution #2009-18 – Resolution Authorizing Use of EMS Levy Funds – Motion by Commissioner Hill to approve Resolution #2009-18 as presented. Second by Commissioner Downer. Motion carried.

2. Resolution #2009-19 – Disposal of Surplus Property – 1977 Brush Truck – Motion by Commissioner Hill to approve Resolution #2009-19 as presented. Second by Commissioner Downer. Motion carried.

3. Resolution #2009-20 – Disposal of Surplus Property – Misc. Office Equipment – Motion by Commissioner Hill to approve Resolution #2009-20 as presented. Second by Commissioner Downer. Motion carried.

4. Resolution #2009-21 – Disposal of Surplus Property – Misc. Sections of Hose – Motion by Commissioner Hill to approve Resolution #2009-21as presented. Second by Commissioner Downer. Motion carried.

5. Trailer Purchase – Chief Brundage requested approval from the Board to purchase a 20 foot enclosed trailer in the amount of $5,857.92, which includes sales tax. Motion by Commissioner Hill to approve the purchase of one (1) 20 foot enclosed trailer in the amount of $5,857.92. Discussion: Commissioner Hill asked whether the trailer has brakes on both axels. Firefighter Jeff Archer, who did the research on this project, was present at the meeting and requested a few minutes to telephone the supplier regarding this issue. Upon returning to the meeting, Firefighter Archer reported that the trailer does have brakes on both axels and also noted that the price includes a car hauler package (2-5/16”). Commissioner Hill rescinded his previous motion and amended it to approve the purchase of one (1) 20 foot enclosed trailer, to include brakes on both axles, in the amount of $5,857.91.

6. Insurance

a. Approval of Withdrawal from Washington Fire Commissioners Medical Benefits – Chief Brundage noted that several benefit package were reviewed and then were narrowed down to two options, which have been carefully considered. The committee that worked on this project recommends withdrawing from the Washington Fire Commissioner’s program and enrolling in a Regence plan for medical and vision coverage. Dental coverage will remain with Trusteed Plans, WA Dental Services. Motion by Commissioner Hill to approve Commissioner McLeod signing the letter notifying Trusteed Plans that PCFD1 will be withdrawing from the Washington Fire Commissioners medical benefit plan effective December 31, 2009. Second by Commissioner Downer. Motion carried.

b. Approval of Master Agreement with Regence – Chief Brundage reported that the Union has been involved in choosing a new service provider for medical benefits and are in agreement with the Regence 80/60 plan as outlined in this Master Agreement. Motion by Commissioner Hill to direct Chief Brundage to sign the Master Agreement from Regence for their Regence Innova 80-60 plan to be effective January 1, 2010. Second by Commissioner Downer. Motion carried.

7. Contract Negotiations–Approval Needed – The Board’s discussion centered around the insurance issue and some minor corrections. Approval was tabled for further review.

Chief’s Report (See attached report to be included as part of these minutes.) – Chief Brundage’s report included information on two recent events in which District personnel were involved in helping the community. These included storm related help following the November wind storm; i.e. removing trees from roadways, etc. Several of the new support volunteers were also involved in helping North Beach Water track down broken water lines which helped eliminate a potential health issue. North Beach Water was very appreciative for the help.

1. Division Chief Hood’s Report – An all county EMT class sponsored by the South Pacific EMS Council will begin in one week. Cost $500 per student. Sixteen are enrolled so far (3 Long Beach, 3 Ilwaco, 8 Raymond, and 2 Fire District 1). Three Senior EMS Instructors (SEI’s) will be teaching the course, Jason Derrey, David Hood and Scott McDougall from Raymond. The District has just recently enrolled in the King County EMS On-Line Training Program. Each EMS certified person will have an individual ID number and will be able to participate in classroom type training on-line. Once they have completed a course, then they have to do a practical. Once the on-line course and the practical are finished, credit will be given for having completed the class. This training has been approved by the State. Dr. Steven Hill, South Pacific County’s new Medical Program Director effective December 1, 2009 has also approved of this training.
2. Division Chief Karvia – No Report
3. Human Resource Report – Cheri’s written report will be attached with Chief Brundage’s for reference.

Commissioner’s Report

1. Commissioner McLeod – Commended District personnel for the excellent work that is being done by all District members.
2. Commissioner Fred Hill – No report.
3. Commissioner Tom Downer – No report.

Personnel Information: None

Good of the Order:

1. A donation in the amount of $200 was received from the Long Beach Elks.
2. Several other small donations have been received recently by someone transported.
3. Cards and goodies received from the community.

At 18:55, Commissioner McLeod called for an executive session to discuss a personnel issue to last 30 minutes.

Meeting reconvened at 18:55. No action taken.

Meeting adjourned at 1900.

GREGORY D. MCLEOD, Commissioner; THOMAS L. DOWNER, Commissioner

Attest:

 FRED H. HILL, Commissioner; CHERI JONES, Recording Secretary