Regular Meeting Minutes – September 15, 2009

Chairman Greg McLeod established that a quorum was present and called the meeting to order at 1800. The meeting was held at Station 21-1, located at 26109 Ridge Avenue, Ocean Park.

 In Attendance:

• Commissioner Greg McLeod
• Commissioner Fred Hill
• Fire Chief Jacob Brundage
• Division Chief David Hood
• Division Chief Mike Karvia
• District Secretary Stan Sonntag
• Captain Jason Derrey
• FF/PM Jeff Archer
• FF/PM Steve Lamb
• Volunteer FF/EMT Lyle Powell
• Office Manager, Cheri Jones

 Motion by Commissioner Hill to excuse Commissioner Downer from this meeting. Second by Commissioner McLeod. Motion carried.

Chairman McLeod called for an executive session at 18:02 for the Pension and Relief monthly meeting. Regular session resumed at 18:04.

Consent Agenda

1. Minutes of Regular Commissioner’s Meeting held on August 18, 2009
2. Minutes of Special Commissioner’s Meeting held on August 25, 2009.
3. Voucher Approval, District Bills in the amount of $208,302.98.

Motion by Commissioner Hill to approve the Consent Agenda. Second by Commissioner McLeod. Motion carried.

 Guests and Public Comments: None

Presentations and Special Events

1. Steve Waltemate was presented with a plaque for his twenty-eight years of volunteer service with Pacific County Fire District 1.

Secretary’s Report

1. Financial Summary of Cash Receipts and Disbursements – August 2009 – August’s second batch of vouchers were prepared on August 26, 2009 in the amount of $10,939.61 as reported in the Financial Summary.
2. Monthly Budget Report, September 2009 – There were no questions.
3. Systems Design Report – The Board reviewed the new report format and agreed the report as presented is acceptable.

 Calendar Items and Upcoming Events

1. 2009 Annual Commissioner’s Conference – The three Commissioners and Chief Brundage will be attending this year’s conference in Spokane, October 22-24.

Unfinished Business

1. Items pulled from the consent agenda. None.

New Business

1. Budget Hearing – The required budget hearing will be held at the October regular Board meeting scheduled for Tuesday, October 20, 2009.
2.  Health Care Workshop Report – Cheri attended the Healthcare Workshop put on by the Fire Commissioners Association. She reported that all plans will see increases in premium rates with Plan 3 seeing the highest increase, expected to be approximately 42%.

Chief’s Report (See attached report to be included as part of these minutes.)

1. Building Signs – Chief Brundage requested Board approval to purchase signs for Station 21-1 and 21-2 in the amount of $3,395.97. Motion by Commissioner Hill to approve the bid from Ocean Park Signs in the amount of $3,395.97 for building signs at Station 21-1and 21-2. Second by Commissioner McLeod. Motion carried.
2. Division Chief Karvia – No report.
3. Division Chief Hood – Reported that arrangements are being made for District responders to get their flu shots. The regular flu shots need to be given four weeks before the H1N1 shots, which should be available sometime in October or the first part of November.
4. Office Manager Cheri Jones – Reported that Brandy Ferguson will start as a part-time Administrative Assistant on October 1. A Strategic Plan meeting will be held soon to update the District’s plan, enrollment forms and information for the new insurance through Enduris is being distributed to District members.

Commissioner’s Report

1. Commissioner McLeod –Reported on the 9-1-1 meeting. The District’s 9-1-1 charge for 2010 will be $18,000 and in 2011 it will be going up to $23,000.
2.  Commissioner Hill – No report.

 Good of the Order

1. Thank you’s received from the community and the Ocean Park Chamber for our help with the “Ocean Park Village” walk and the beach bonfire organized by the District.
2. The Eagles donated $1,000 to the District’s People Saver Program.
3. The District received a letter and $200 from a juvenile firesetter who started a dune fire while playing with matches.

Meeting adjourned at 1835.

(Absent)

 GREGORY D. MCLEOD, Commissioner THOMAS L. DOWNER, Commissioner

Attest:

FRED H. HILL, Commissioner CHERI JONES, Recording Secretary